How to Tender Guide

5. Public Contract Regulations 2015 (PCR)

6. How to Tender or become a Supplier to Pembrokeshire County Council

7. Payment

8. Wellbeing and Ethical Trading in the Supply Chain

9. Tendering Do’s and Don’ts

10. Further Support Contacts

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Public Contract Regulations 2015 (PCR)

What Rules, Regulations & Procurement Procedures does the Council follow

The way in which the Council purchases goods, services and works is currently governed by the Public Contract Regulations (PCR) 2015 and by the Council’s own internal Contract Procedure Rules.

Public Contract Regulations (PCR) 2015

Public Sector procurement is subject to the Public Contract Regulations (PCR) 2015 which dictate the processes to be followed when procuring Goods, Services and Works over a certain value threshold, currently £213,477* for Services and Supplies (or £122,976 for Hywel Dda University Local Health Board) and £5,336,937* for Works contracts. Light touch regime contracts have a threshold of £663,540*. These thresholds are revised every 2 years with the current values coming into effect on 1^st January 2022.

*Inclusive of Vat*

All of these opportunities must be advertised on the Find a Tender Service website via a link from the Sell2Wales (opens in new tab) website.

For opportunities not exceeding the PCR thresholds, prospective suppliers should be aware that each organisation will have its own internal rules and regulations dictating the processes which need to be followed depending upon the estimated value of the procurement. These are detailed for each of the collaborative partners as shown on the next page.

Opportunities within other Pembrokeshire Public Sector Organisations are sourced as detailed below:

Contracts Not Requiring Advertisement

Hywel Dda University Local Health Board

The Health Board does not generally advertise any contract opportunities valued below £25,000.
However, to ensure fair and adequate competition is sought, a minimum of three companies are invited to quote for contract opportunities between £5,000 and £24,999.

Pembrokeshire Coast National Park

The National Park does not generally advertise contract opportunities valued at below £25,000.
If the requirement is valued at £10,000 or above, then a minimum of three quotations are normally secured.

Pembrokeshire College

For requirements valued at £1,500 or above a minimum of three quotations are normally sought. The college uses the Sell2Wales (opens in new tab) electronic post box facility for many requests and tender exercises.
For low value items, particularly those below £1,500, the College’s preferred method of payment is by Purchase Card.

Ateb Group

Ateb Group does not advertise contract opportunities valued at less than £25,000.
If the contract is valued at above £10,000 up to three written quotations are normally required.
For low value items below £10,000 a minimum of one quotation is required but must be able to demonstrate value for money

Contracts Requiring Advertisement

Hywel Dda University Local Health Board

All contracts exceeding the relevant Public Contract Regulations Thresholds are advertised on Sell2Wales (opens in new tab) and advertised on the Find a Tender Service website.
Further details on the Health Boards Procurement can be requested from the Procurement Department (see contact details).
The Procurement Service delivered by the Health Board is provided by NHS Wales Shared Services Partnership. This organisation provides a contract negotiation and materials management service for products and services which lend themselves to NHS collaboration. By co-ordinating the requirements of all NHS Health Boards in Wales, they are able to negotiate contracts that seek to maximise the buying power to the benefit of all involved.
The Sourcing Teams of NWSSP provide a range of contracts from fruit and vegetables to electricity and medical gases, which meet the needs of the Health Boards in Wales.

Pembrokeshire Coast National Park

All contracts exceeding £25,000 in value advertised on Sell2Wales (opens in new tab).

Pembrokeshire College

All contracts exceeding £30,000 in value will be advertised on Sell2Wales (opens in new tab) unless procured within the terms of an existing framework or if of a specialist nature. If the value is above the relevant Public Contract Regulations threshold then it will also be advertised on the Find a Tender Service website.
The College undertakes its tender exercises electronically using the Welsh Government's approved e-tender Wales portal. In order to be in a position to respond to electronic tender opportunities with Pembrokeshire College, please ensure that your organisation is registered on Sell2Wales (opens in new tab).
All of our tender opportunities will include the link to the Bravo e-tender Wales (opens in new tab) portal. You may also find it beneficial to register directly on this site.
The College is involved and committed to collaborative Procurement within the Further Education sector through The Crescent Purchasing Consortium (CPC).
The CPC tenders for goods and services that are core to the majority of colleges.

Ateb Group

All contracts exceeding £25,000, unless procured within the terms of an existing framework, or if of a specialist nature will be advertised on Sell2Wales (opens in new tab), so please ensure that your organisation is registered on this site.
If the value is above the relevant Public Contract Regulations threshold then it will also be advertised on the Find a Tender Service website. Ateb Group undertakes all tender exercises over the value of £25,000 electronically using the Welsh Government's approved Bravo e-tender Wales (opens in new tab) portal.
All of our tender opportunities will include the link to the e-tender portal .
Further information can be found at on the Ateb Group website (opens in new tab).

ID: 10852, revised 14/12/2023