During the School Term Time: You can choose up to 2 of the following registered childcare settings + 1 Foundation Phase Nursery setting in any one day.
During the Holidays: You can choose up to 2 of the following registered childcare settings in any one day.
Below is a list of all the CIW (Care Inspectorate for Wales) childcare providers offering The Childcare Offer for Wales in Pembrokeshire:
The Childcare Offer will provide working parents of 3 – 4 year olds with 30 hours of funded early education and childcare per week, up to 48 weeks of the year. The term time element is made up of 39 weeks, with the remaining 9 weeks of the offer treated as non-term time or ‘holiday provision’. During these 9 weeks holiday provision, eligible children will receive 30 hours of childcare each week.
The Welsh Government will not be specifying which of the 13 weeks non-term time are designated as the 9 weeks of holiday provision in order to allow flexibility for parents who are in different occupations, such as those who have to work over the summer or Christmas holidays. However, parents will not be able to ‘stretch’ their entitlements across weeks or transfer unused hours across weeks.
Holiday provision will be allocated at the beginning of each term the child is eligible for the offer. Children will be allocated 3 weeks of holiday provision per term. Any unused allocation can be carried over and used in the next term, provided they are still eligible to receive the offer. Children who are eligible for the offer for one or two terms only will receive 3 weeks holiday provision at the beginning of each term, just as any other child would.
Please see the following 9 weeks pro-rata holiday entitlement:
Four year olds:
Where a child is offered a full-time education place before the September after their fourth birthday (e.g. term after their fourth birthday or the term they turn four), that child is still eligible to receive 30 hours per week of holiday provision up until the September after their fourth birthday.
Children born in autumn or spring terms may be eligible to receive the offer for more than one year. In such cases, at the beginning of the second year a new allocation of holiday provision will be given for the remainder of the time they are eligible to receive the offer.
Please note, once a child is eligible for full-time education they are no longer entitled to the childcare offer during term-time.
There is a separate application form which needs to be completed in order to claim Holiday entitlement. You can apply for your holiday childcare via a link in the email you received confirming your term time childcare. If you cannot locate the confirmation email or having trouble accessing the link, please contact Clic Ceredigion on 01545 570881 and the link can be resent via email.
Applications for the holiday entitlement will need to be made at least 4 weeks before the date you require the holiday entitlement. These will be checked within the month leading up to the holiday by the Childcare Unit. If your application is successful, you will be notified via e-mail.
There is much confusion and misinformation surrounding the Childcare Offer for Wales. Pembrokeshire County Council has produced the below guide to help dispel some of the most common myths surrounding the Childcare Offer for Wales.
Fact: Eligibility for the 30-hours has nothing to do with the number of hours worked; it is based on earnings. Parents have to earn the equivalent of 16 hours at national minimum/living wage (depending on their age). At the moment, this is about £115 a week (each in a dual-parent household) for those earning the ‘national living wage’ i.e. aged 25 and over, and around £111 per week for those earning the national minimum wage. This means that if a parent earns, say, £120 per week but only works six hours, they will still be eligible for the 30-hour offer. The maximum earning limit (£100,000) applies to each parent, so a household with a dual income of £199,995 would still be eligible for the 30-hour offer. More information on eligibility is available in our free guide.
Fact: If Circumstances change and you would like to change your hours or change/add childcare providers it can easily be amended. Contact Ceredigion (delivery authority) on 01545 570881 with your reference at hand and amendments and the team will be able to update your application.
Fact: Where a child is offered a full time education place before the September after their fourth birthday (e.g. the day after or term after their fourth birthday), that child is still eligible to receive 30 hours per week of holiday provision up until the September after their fourth birthday. This is to ensure all eligible parents receive the same offer and to avoid penalising parents who take up a full time education place for their child before the September after they turn 4 years of age.
Fact: The offer is intended to support working parents and to encourage parents to return to work or to increase their hours. Families may at times fall out of eligibility for the offer. One of the most common reasons for this is likely to be where one or both parents lose their job or their hours are reduced below the minimum requirement. In order to provide stability for both children and childcare providers, and to give parents the opportunity to become eligible again, families who fall out of eligibility will still be able to access the offer for a limited amount of time. Should a parent fall out of eligibility, a temporary exemption period of 8 weeks will be granted during which they will be able to continue to access the offer.
Fact: Receiving the Offer will not impact on your family’s entitlement to receive working tax credits and you can access the Offer and tax credits at the same time.
Working tax credits are calculated on income and estimated childcare costs. Receiving the Offer may lead to an increase in your income (if for instance you can take on more hours) or a reduction in your childcare costs, meaning the amount of tax credits you receive may be reduced.
Fact: Parents are not required to access their early education entitlement in order to access the childcare element of the offer. However, their entitlement will include these hours whether they access them or not. For example; in Pembrokeshire you will be entitled to 20 hours of funded childcare.
Fact: Parents are able to use Tax free vouchers only for any additional childcare hours.
Fact: Your child will become eligible for the Childcare Offer from the term following your child’s third birthday. For example, if your child turns three in July, you will be eligible from September.
To apply for the Childcare Offer you will need to complete an on-line application form. Ceredigion County Council is the delivery Authority on behalf of Pembrokeshire for the Childcare Offer.
Parents, guardians, step-parents and co-habiting partners will all need to meet the eligibility criteria in order for a child living within that household to be able to take up the offer.
Whilst applicants will be signing a disclaimer to confirm that they meet the minimum criteria for eligibility, it is expected that each application is also supported by documentary evidence of eligibility.
Below is a checklist of the documents (scan/photograph copy) needed to support your application:
self–employed parents: a copy of your latest self-assessment Tax return (HMRC SA103 form) or if it is a new business (set up within the last 12 months) and you don’t have a self-assessment tax return yet you will need to provide a copy of the letter from HMRC confirming your Unique Tax Reference number (UTRN).
Before starting your application, you will also need the following details in hand:
If you experience any issues with providing evidence of the documents above, please contact:
Clic Ceredigion on 01545 570881 or e-mail firstname.lastname@example.org.
Ffion Jones, Thirty Hour Childcare Information Officer on email email@example.com.
Once you have completed your online application and submitted all the required evidence your application will be processed by the Childcare Unit within 10 working days. If your application is successful, you will be notified via e-mail.
Delays in submitting relevant evidence or failure to submit will result in delaying the eligibility checking process.
You cannot save your application so please ensure you have the relevant documents prior to starting the application.
Providing you are registered with CIW you could receive funding for eligible children accessing the offer in your setting. You will be required to register with Ceredigion County Council (Delivery Authority on behalf of Pembrokeshire County Council) in order to deliver the Offer to eligible children within Pembrokeshire.
All providers will receive a rate of £4.50 per hour for children receiving the childcare element of the offer.
You will be paid on a monthly basis half way through the month. In order to ensure that you are paid on a monthly basis you MUST submit your payment claims within the first four working days of the month. Failure to complete the claims on time will mean you will not get paid!
Once you have completed the provider online registration form you will receive a contract which you will need to sign and return to Clic Ceredigion.
If you have any issues with the registration process, please contact:
Clic Ceredigion on 01545 570881 or e-mail firstname.lastname@example.org
The Welsh Government recognises that childcare is one of the biggest challenges facing working families in Wales. Supporting families with quality, flexible and affordable childcare supports economic regeneration, can reduce pressures on family income and help parents to participate in work, thus reducing a family’s risk of poverty. It also supports the wellbeing of children through positive and rich childcare experiences.
The Childcare Offer for Wales provides 30 hours a week of government-funded early education (FPN) and childcare for eligible working parents of 3 to 4 year olds, for up to 48 weeks of the year.
The Offer has already helped parents from all over Wales to return to work, increase their hours or work more flexibly. Others are taking training opportunities to develop their skills, change their job or even start their own business.
The aim is to give working parents a bit of extra money every month, to spend on the things that are important to their family.
Whatever the Offer means for you and your family, don’t miss out on your share of government help with childcare.
The Childcare Offer is open to any family living in Pembrokeshire as long as they meet the following eligibility criteria:
If you meet the eligibility above, you will be able to check your eligibility and apply online for the Childcare Offer for Wales by completing an online application
Families where both parents are in receipt of the benefits below will not be able to access the offer:
Should a parent fall out of eligibility, a temporary exemption period of 8 weeks will be granted during which they will be able to continue to access the offer.
Exceptions to eligibility:
Where one parent meets the eligibility criteria and the other parent is in receipt of one of the benefits above, the child will still be able to access the offer.
There are some exceptions to parents eligibility. To check regarding these phone 01545 570881 to speak to the Childcare Offer Team in Ceredigion.
The number of hours of funded childcare will depend on the number of hours of early education the child is receiving. No combined total should exceed 30 hours. Early education is also known as Foundation Phase Nursery (FPN).
All children are entitled to early education (Foundation Phase Nursery) from the term after their 3rd birthday. All local authorities provide a minimum of 10 hours per week early education, either in the local school or in a non-maintained setting (playgroup, a day nursery or a Cylch Meithrin). During term time, this early education will be part of the childcare offer’s 30 hours. Schools are offering a variety of different hours and sessions for part time Foundation Phase early years’ education for 3 year olds. This varies from 10 hours per week up to 17 hours per week.
PLEASE NOTE: This application is for the Childcare Offer - CHILDCARE HOURS ONLY – Further details on how to apply for a nursery (FPN) education place in Pembrokeshire can be found at: Foundation Phase Nursery Guide for Parents and Carers
Early education (FPN) hours’ child is receiving per week = 10 hours
Child is eligible for 20 hours of funded childcare.
Early education (FPN) hours’ child is receiving per week = 12 hours
Child is eligible for 18 hours of funded childcare through The Childcare Offer.
The Offer funds a maximum of 30 hours of early education and childcare in Wales per week for up to 48 weeks of the year. The funding from the government is for the education and care the professionals within the setting provide. It does not include food, transport or off-site activities that incur an extra charge and providers will be able to charge you for these.
The cost of transport will depend on where you live and how far they have to travel. Providers should not charge more than £7.50 per day for food or £4.75 for half a day (including lunch).
Please contact your chosen childcare setting to discuss extra costs further.
The Offer will begin from the term following your child's third birthday until the term following their fourth birthday when they enter full-time education.
Parents can take up the childcare offer at any point during this time period, so long as they are eligible to do so. Parents should be able to access the offer from whichever point they wish during that term, providing their child was eligible from the beginning of that term, or earlier. This includes parents who move into the county or gain employment.
Please note that you will only be eligible from the date stated on the confirmation letter you receive from the Childcare Offer team once your application has been processed.
Timetable of dates: When can I apply for the Childcare offer?
All children in Wales are entitled to a free, part time Foundation Phase Nursery (FPN) education place in an approved early years setting from the term following their third birthday and prior to gaining full time entry into school.
Pembrokeshire County Council agrees to provide the funding received from Welsh Government to offer all eligible children a minimum of 10 hours funded part-time education in an approved setting during the school term. Parents can choose to take up the child’s entitlement either in a maintained or a non-maintained setting:
A maintained setting – a nursery class in a school offering 10 hours or more a week of funded Foundation Phase Nursery (FPN).
A non-maintained setting – which could be a private day nursery, a playgroup or a Cylch Meithrin that has approved status offering 10 hours a week of funded Foundation Phase Nursery (FPN) over a minimum of 3 days. This can be accessed over 2 settings.
All non-maintained approved settings who receive the funding:
Below is a list of all approved non-maintained settings that deliver Foundation Phase Nursery in Pembrokeshire:
Note: Please speak to your chosen Foundation Phase Nursery (FPN) setting and have your child’s place agreed before you submit an application.
Although it is not statutory for your child to attend Foundation Phase Nursery prior to gaining full time place in school, this is a very important phase in your child’s life as it lays the building blocks for their future learning and is part of the current and future curriculum. Foundation Phase Nursery (FPN) is a general term used to describe the time your child spends in the Foundation Phase during the ages of three and four.
The Foundation Phase takes place both indoors and outdoors and allows children to learn through play. The curriculum gives every child the opportunity to be at the centre of their learning. Your child’s interests will be taken into account and they will be encouraged to make choices about their learning. Qualified staff will be observing children, working with individuals, small groups, or at times the whole group to extend and develop the learning. This results in a learning experience which is practical, fun and full of hands-on activities which are known to develop the following:
For further information on the Foundation Phase: Foundation Phase Guide for Parents and Carers
All children in Wales can have access to funded Foundation Phase Nursery (FPN) from the beginning of the term following their 3rd birthday and prior to gaining full time entry into full time school. Please refer to the link here for further information on how to apply for a full time place in school. (School Admissions online)
Child's Date of Birth
When can my child access Foundation Phase Nursery?
1st January 2018 - 31st March 2018
Summer 2021 (April 2021)
1st April 2018 - 31st August 2018
Autumn 2021 (September 2021)
1st September 2019 - 31st December 2019
Spring 2022 (January 2022)
You will need to talk to the childcare provider that you are currently using (or intend to use) for your child’s funded Foundation Phase Nursery.
The childcare provider will check when your child will become eligible. If your child is eligible, you will be asked to complete an online parent application
1. Contact your chosen Foundation Phase Nursery setting and have your child’s place agreed
2. Complete On-line application. Whilst applicants will be signing a disclaimer to confirm that they meet the criteria for eligibility, it is expected that each application is also supported by documentary evidence of the child’s date of birth (either a birth certificate/passport/medical health records) and proof of a Pembrokeshire address.
3. Once you have submitted your application, you will receive an email confirming that your application has been received.
4. It can take up to 14 working days for your application to be processed. Once your application has been processed, you will receive another email approving/declining your application.
5. If your application has been approved, an email will be sent to your chosen non-maintained setting with confirmation of a funded place. Funding will then be released directly to your chosen setting once the application has been approved.
If you experience any issues with completing the on-line application form or would like further information, please contact:
Tel: 01437 770014
On top of the entitlement of 10 hours a week of free early years education (which is available to all children), you may also be able to benefit from an additional 20 hours of funded childcare. To find out more about the Childcare Offer please visit Child Care Offer Wales